Meet the Care Team· How Ambient Scribe Works · Ep. 3
Ambient Scribe

Meet the Care Team

One clipboard. The whole team. The complete encounter — from scheduled to charted.

"Still one clipboard — now the whole team is on it."
by
Ambient Scribe

A visit is a team sport — the record isn't

Traditional documentation captures the few minutes the provider is in the room. Everything the rest of the team gathers gets re-typed into a system — or lost.

🩺
What gets recorded
Just the provider's minutes
🗂️
Front desk details
Insurance, intake, history — re-keyed
📏
Vitals & rooming
Medical assistant notes left behind
💊
Med reconciliation
Nurse conversation never captured
🙋
What the patient brings
Outside labs, lists — rarely entered
📉 The richest part of the visit never makes it into the chart.
by
01
Ambient Scribe

Who's on the team

Roles are tiered and adapt to your industry. The constant: everyone contributes to one shared record — and the patient is on the team too.

Lead
🩺 Provider
Doctor, NP, PA, or specialist. Full control of the clipboard; submits to the chart.
Clinical support
💉 Nurses & MAs
Vitals, rooming, med reconciliation, labs — the clinical legwork around the visit.
Front office
🗂️ Clerical staff
Scheduling, check-in, insurance, billing — the start and end of every visit.
Member
🙋 The patient
Pre-fills questionnaires, shares documents, and sees their data being captured.
Healthcare example. The same Lead / Support / Member tiers apply to any vertical.
by
02
Ambient Scribe

It starts before anyone walks in

A clipboard can be scheduled in advance — a date, a team, and a provider. Putting a clipboard on a provider is exactly like putting them on the calendar.

📅 Tue · 9:40 AM · New patient
👥 Care team🩺 Dr. assigned🕐 Scheduled
A clipboard on the schedule, waiting for the day.
📆
Date & time based
Resources and teams attached, like any calendar
⬇️
Import the day's schedule
Healthcare example: pull appointments from a connected system
Clipboards build themselves
One per appointment, ready to go
by
03
Ambient Scribe

The pre-visit — the patient joins in

Phin reaches out ahead of time — and it's a conversation, not a stack of forms. On their phone, no app, resume anytime. Everything they share lands on the clipboard before they arrive.

💬
Phin asks, in plain language
A chat, not a form — pick up where you left off
📱
On any phone, no app
A secure link by text; verify and go
📸
Snap what matters
Insurance card, ID, a handwritten med list
📞
Voice outreach
A friendly call to collect answers — coming soon
📋 Clipboard
Pre-visit answers, ID, insurance — already attached.
The patient is a teammate.
by
04
Ambient Scribe

Check-in & vitals — no typing into boxes

The front desk adds demographics and insurance; a medical assistant rooms the patient and simply records. The AI reads the images, transcribes the audio, and flags handwriting to confirm.

Front office
🗂️ Check-in
⬇️
Demographics & insurance imported
🖥️
…or a quick screenshot / document scan
Clinical support
💉 Vitals & rooming
📸 Photo of the scale 📝 Vitals sheet 🎙️ Spoken aloud 🔤 OCR + speech-to-text ✍️ Handwriting flagged
by
05
Ambient Scribe

In the room — just talk, and hit record

The nurse and provider face the patient instead of a keyboard. Med rec, history, the conversation itself — all captured. Whatever the modality, the AI synthesizes it into one record.

1
Nurse records the med reconciliation — phone, tablet, or computer.
2
Provider hits record — a natural conversation, eye to eye.
3
Pull in relevant chart data — onto the clipboard, by import or screenshot.
Any modality lands on the clipboard
🎙️ Audio 👁️ Device readouts (e.g. optometry) 🧪 Outside labs ✉️ Referral letters 📄 Documents patients bring
One coherent record — synthesized as it arrives.
by
06
Ambient Scribe

One shared record — a view for every role

Everyone works the same clipboard, but no one needs the same view. One running team summary, plus a personal quick summary per role. Phin answers questions on the clipboard, and every action is audited.

📋 Shared team summary
The full picture of the visit so far — everyone sees it.
🩺 Doctor's quick summary 💉 Nurse's quick summary 🗂️ Front-office summary
💬
Phin is on the clipboard
Ask questions before you walk in — the chat is saved
🧾
Every action audited
Who added what, and when — fully traceable
🔐
Permissions follow the role
Doctor has full control; all configurable per team
by
07
Ambient Scribe

The note writes itself — agents stage the chart

When the provider is done and nothing new is coming in, the note drafts in their own template and style. Then agents stage what belongs in the chart — and a human approves.

Step 1 · Draft
📝 The note
Pre-generated in the provider's template and style, from everything on the clipboard.
Step 2 · Agents stage
🤖 Ready for the chart
VitalsMedsProblemsAllergiesProcedures
Step 3 · Human in the loop
✅ Provider approves
The provider reviews and submits. The agent prepares; the provider decides.
Healthcare example. When you're connected to a chart system, the agents write into it.
by
08

One clipboard. The whole team.

Close the clipboard and the visit is done — in the chart, in the patient's portal, and every raw artifact kept. As the models get smarter, that same audio, those same images only become more valuable.

🩺 In the chart🙋 Patient portal🔥 Open FHIR copy🎙️ Raw artifacts kept
Same backbone, the whole team — and it only gets smarter.
Ambient Scribe  ·  by
🎙️ Narration 1 / 10
This is the voiceover that will be synthesized for this slide — read it before generating audio.
1 / 10
← → navigate · space play/pause · N narration · F fullscreen